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Process

Brief to show floor, without the chaos.

Six clear stages, one designer, fixed revision rounds and a schedule planned back from your show date. Here’s exactly what happens after you hit send.

From model to render

Every stand starts as a model.

We block out structure, sightlines and scale in 3D first, then layer in materials, lighting and graphics. Drag to compare.

Clay massing model render of the Kova Motors double-deck stand
Final photoreal render of the Kova Motors double-deck stand

The six stages

What happens after you hit send.

Timings below are typical for a peninsula or island stand. Inline booths move faster, and we always plan back from your show date.

Start your brief
  1. Day 1

    Discovery & brief

    A 30-minute call to understand the show, the space, your audience and what success looks like. We collect the floor plan, exhibitor manual, brand assets and details of any hardware you already own.

    Exhibitor manualFloor planBrand assetsGoals & budget
  2. Days 2–3

    Layout & concept direction

    We plan sightlines and visitor flow, zone the stand for demos, meetings and storage, and agree a creative direction with you before any 3D work starts.

    ZoningVisitor flowMoodboard
  3. Days 3–6

    3D design & photoreal renders

    Your stand comes to life in 3D, rendered from the angles that matter: the aisle approach, the hero view and the details. Share them with your team or leadership straight away.

    Photoreal rendersAerial viewDetail views
  4. Days 6–9

    Refinement

    We fine-tune materials, lighting, messaging and graphics together. Revision rounds are built in, so the stand gets better without the budget creeping.

    MaterialsLightingMessaging
  5. Days 9–12

    Print-ready artwork

    Every graphic is built to your printer’s or builder’s exact templates, with bleed, safe zones, colour profiles and resolution checked at full scale.

    Printer templatesColour-managed PDFsProofs
  6. Until doors open

    Handoff & show support

    We package the final files, answer your printer’s and builder’s questions, and stay on call for last-minute changes right up to show day.

    File handoffBuilder Q&ALast-minute edits

Before we start

What we need from you

  • Show name, dates and your stand number
  • Floor plan or space dimensions
  • Exhibitor manual and show build rules
  • Logo files and brand guidelines
  • Products to display and key messages
  • Any hardware you already own
  • Budget range and deadline

When we finish

What you’ll receive

  • Photoreal 3D renders of your stand
  • Floor plan with zoning and visitor flow
  • Elevations to brief your exhibit builder
  • Press-ready PDFs for every graphic
  • Editable source files you own
  • Support until the doors open

FAQ

Process questions, answered.

What do you need from me to start?
The show name and dates, your floor plan or stand dimensions, the exhibitor manual, logo files and brand guidelines, the products and messages you want to feature, and a budget range. If you already own hardware, send its details too.
How many revisions are included?
Every package includes set revision rounds (two or three, depending on the package). Most projects are approved well within them; if you need more, we’ll quote them up front.
Can you meet a rush deadline?
Often, yes. Tell us your show date and we’ll be honest about what’s achievable. Rush timelines depend on our schedule and how quickly feedback comes back.
Will the files work with my printer?
Yes. We ask for your printer’s templates and specifications before artwork starts, and deliver press-ready PDFs to match, with bleed, safe zones, colour profiles and resolution included.
Do I own the designs?
Yes. Once the project is paid in full, you own the final artwork and receive the editable source files to reuse at future shows.
Do you work across time zones?
Yes. We work remotely with exhibitors worldwide and schedule calls to suit you. Most communication happens by email, WhatsApp or video call.

Start a project

Ready when your show is.

Send your brief today and we’ll map out a timeline back from your show date.

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